Organizing a Corporate Trip: Make it Easy!

Some Tips to Prepare the Perfect Business Trip

Main Differences between Corporate and Leisure Trips

To understand how to organize a trip, first of all we need to know the main difference between corporate trips and leisure trips. There is a big difference between them. The first one is a trip geared to meet a business need and it often lasts a short time (3 to 5 days). The second one is a holiday, a relaxing trip; a necessary break to have a rest with friends and family. You only need a good companion to enjoy this experience. In general, this kind of trip lasts longer (10 to 14 days).

How to Succeed in Preparing a Business Trip

In this blog post, I am going to speak about how to prepare a good corporate trip, a very important issue for the company. This kind of trip is very precise about the services provided and it includes mandatory steps focused on saving money for the company.

Some of the actions you should take into account to prepare the perfect trip may be checking if the client needs a round or one-way ticket, paying attention to the exact arrival and departure times to and from the destination, giving advice to the traveler regarding his/her arrival, e.g., telling the traveler how to reach the closest desk to rent a car or pick up a taxi at the airport to go to his/her hotel or directly to a meeting.

It is also relevant to consider that the hotel needs to be close to the client’s office. It must have good Wi-Fi connection and it should include breakfast. In all cases, Intraway benefits people who travel abroad with a roaming package for the traveler’s cell phone, cash in advance for local expenses and travel insurance for any medical or legal emergency, among others.

Additionally, we need to gather information about the destination, including vaccines, visas, weather conditions, safe zones to walk in the city, public transportation (buses, metro lines, and trains), local and tourist information about the city in case the traveler has time to do some sightseeing. The travel agent must give the traveler all the tools he/she needs to feel comfortable and avoid any problems in a foreign country.

How Can the Company Save Money?

It is also important for the travel agent to save money for the company, as it was said before. There are a lot of ways to achieve this: getting discounts from the airlines, obtaining better corporate rates from hotels and car rentals, making special arrangements with other providers (travel assistance, transfer services and more), using frequent flyer programs or cashing plus miles to save costs when issuing air tickets.

In conclusion, there are a lot of steps we should follow to organize a good business trip and it is important not to forget any of them. We have to understand that the traveler is representing our company in another country and he/she deserves the best treatment. All in all, the purpose of an efficient travel agent is to reach success, not only for the company but also for the traveler, by spending as little money as possible; a great challenge day after day!

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